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Creating Sustainable Events: A Guide to Eco-Friendly Planning

In today's world, sustainability is more than just a buzzword—it's a necessity. As event planners, it's our responsibility to minimise our environmental impact and create memorable experiences that align with eco-conscious values. From venue selection to waste management, every aspect of event planning offers opportunities to reduce our carbon footprint and promote sustainability. Here's how you can plan an eco-friendly event that wows attendees while looking after the planet.


Venue Selection

When choosing a venue for your event, prioritise sustainability. Look for venues like ICC Sydney that are committed to reducing their environmental footprint. Consider factors such as energy efficiency, water conservation, and waste management programs when evaluating potential venues. Opt for locations that are easily accessible by public transportation to minimise carbon emissions from attendees' travel and reduce the need for long-distance transportation for suppliers and vendors.


Enquire about the venue's energy sources and energy-saving measures. Choose venues with renewable energy sources like solar or wind power, and those with energy-efficient lighting systems. Additionally, ask about the venue's waste management practices, prioritising recycling, composting, and minimising single-use plastics. Select venues that have implemented measures to reduce food waste, such as donating leftover food to local charities.


Energy Efficiency

Implement energy-saving measures throughout your event to reduce energy consumption. Utilise renewable energy sources like solar panels and opt for energy-efficient LED lighting, which consumes less energy and lasts longer than traditional bulbs. Install motion sensor lighting to ensure lights are only on when needed, further reducing energy waste.


Water Conservation

Incorporate water-saving practices into your event to minimise water usage. Use low-flow fixtures in restrooms and food preparation areas and opt for reusable dishware to reduce water waste. Ensure all restroom facilities are equipped with low-flow toilets and urinals and provide designated areas for washing and sanitising reusable items.

Pro-Tip: Provide branded water bottles to your attendees to reinforce your brand and reduce water bottle purchases.

Promotional bottles

Waste Management

Set up waste segregation bins and recycling stations throughout the venue to encourage proper disposal of waste materials. Implement a composting program to divert organic waste from landfills, and partner with local recycling facilities to ensure effective waste diversion. Place recycling stations strategically throughout the venue, including high-traffic areas, and provide clear signage to facilitate proper waste separation.


Local Sourcing

Embrace a "farm-to-table" approach by sourcing ingredients locally. Highlight seasonal and locally sourced foods to reduce the carbon footprint of your event. Identify local farmers, growers, and food producers, and work closely with chefs or caterers to design menus that feature fresh, seasonal ingredients sourced directly from local suppliers.


By incorporating these sustainable practices into your event planning process, you can create memorable experiences that not only wow attendees but also align with your commitment to sustainability. Together, we can make a positive impact on the planet while still delivering exceptional events that leave a lasting impression.


Contact our team today at for a Free Sustainable Event Checklist and find out how we can assist you with your next event.


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